Why is it so hard to find a really good conference room?

In this article you will learn:

1. What type of conference room exists (hotel, conference centre, castle, restaurant)

2. 10 critical considerations when choosing a location

3. Locations in Budapest and in the countryside (Lake Balaton, Mátra, Eger, Győr, etc.)

4. According to the number of people: which room for 100, 200, 300, 500 people?

5. Budget: how much will a conference room cost in 2026?

6. DIY vs. Welovevent: how to save time AND money?

7. Checklist: 20 questions you must ask the venue

Let's get started! 🚀

Do you know the situation? you get the job:

*”Organise this year's Annual Review for 150 people. We need a great venue or conference room. Excellent food, good value drinks package, a good photographer, DJ, and some kind of programme for the stage. Budget: net 8 million. Deadline: 4 weeks - or as soon as possible ”*

And here it begins:

📧 First seven: Google: search for conference rooms/conference centres, hotels in Budapest/ Hungary etc. You're trying to find your way around by looking at pictures and sound descriptions, searching for reviews, checking locations, looking for contacts. You phone and email 10 different locations (hotels, conference centres, restaurants)

📞 Second seven: Location sales contacts call one after another. „Did you get our email?” „Do you have any more questions?” „When will you decide?” “Come and have a look, it's the best choice! “

📊 Week 3: In principle, all offers have been made. You make Excel spreadsheets of the material you receive (each in a different format) to somehow see the situation and present it to the management. But one of the offers does not include all the techniques. In the other one there is no catering price for everything. The third has „hidden costs” (cleaning fees, overtime charges). There are countless questions. You write a line for each venue.

😰 Week 4: Lots of data and pressure from management. Do you have a location yet? You decide because you have to, but you can't: did you get the best price? Is there a better location? How much would it have cost elsewhere?

Meanwhile:

• ⏰ You spent 15-25 hours on searches
• 🤷 You don't know the market prices and which locations are working
• 😓 You're stressed (and your day job is going)

There is a better way.

A Welovevent Since 2014, he has been involved in event venues and organisation.

10 years behind us. We have organised 500+ events for 20-1000 people. We have 700+ venues of our own.

Annually 1500+ requests for proposals we send out and evaluate - we know exactly what's going on, how the hotels are running, where the technology, catering and service is good.

What you get from us:

• 5-6 already clearly compared quote offer within 24-48 hours
• We take responsibility for the data provided
• 5-15% volume discount (volume discount + negotiation)
• We save you from disappointment - this is perhaps the most important (we know which sites are good or bad at what)
• Representing your interests, professional administration
• If you want, we can be on site and you can be a guest at your own event

Here are a few tips if you do want to take the risk, spend the extra time and earn for yourself. But know that you can always change your mind in the meantime!

1. Conference Room Types - Which is right for your event?

There are several types of conference room. Type of venue fundamentally determines the atmosphere, budget, success and potential of the event.

1.1. Hotel Conference Room

Features:

• Professional environment
• Full service (catering, technical equipment, conference furniture, accommodation in one place)
• Experienced staff (not everywhere, but we know where)

When to choose:

• Multi-day event (accommodation included)
• High expectations (company annual review, partner meeting)
• International guests (5 star hotels - they speak English by default)

Examples in Budapest:

• Corinthia Hotel Budapest
• Kempinski Hotel Corvinus
• Marriott Budapest
• Hilton Budapest
• Continental Group (Aquincum, Thermal Margaret Island) - wellness + conference

Examples in rural areas:

• Anna Grand Hotel (Balatonfüred
• Caramell Premium Resort (Bük)
• Hotel Divinus (Debrecen)

Price: 150.000 - 800.000 Ft/day (room rental, without catering)

1.2. Conference Centre / Convention Centre

Features:

• Optimised for large numbers (500+ people)
• Modular rooms - Conference style
• Industrial technology (LED wall, stage, sound)

When to choose:

• Large-scale event (500-1000+ people)
• Exhibition, fair, professional conference
• Need more parallel rooms (breakout sessions)

Examples:

• Budapest Congress Center (BCC) - 2000+ people
• Hungexpo - Budapest's largest exhibition and congress centre
• Eiffel Workshop House - Unique atmosphere, 500+ people
• Syma Event Hall - Modular halls

Price: 1.500.000 - 8.000.000 HUF/day (room rental, technical equipment, catering separately)

1.3. Restaurant Special Room / Private Room

Features:

• Smaller numbers (20-100 people)
• Restaurant atmosphere (intimate, friendly)
• Catering = restaurant's own kitchen (fresh, quality)

When to choose:

• Small workshop, training, management meeting
• Friendly, less formal atmosphere
• Budget-conscious event

Examples:

• Larus Restaurant (Budapest, Gesztenyés kert) - Modern bistro, 60-80 persons
• MagNet Community House (Andrássy út) - Cultural Centre, 100 people

Price: 150.000 - 400.000 Ft/day (or minimum consumption basis)

1.4. Castle / Mansion / Historic Site

Features:

• Unique atmosphere (historic building, park, nature)
• Representative (for VIP events)
• Photogenic (Instagram-friendly)

When to choose:

• Special occasion (anniversary, awards ceremony, gala dinner)
• Branding (premium positioning)
• Team building + conference combo (castle + park programmes)

Examples:

• Takler Curia (Szekszárd) - Wine estate, 60 persons
• Bodrogi Mansion (Inárcs) - 4 star wellness castle, 80 persons
• Castellum Hotel Hollókő - World Heritage Site, 100 persons

Price: 200.000 - 600.000 Ft/day

1.5. Theatre / Cultural Centre

Features:

• Optimised for stage performances
• Impressive visuals (curtains, spotlights, large stage space)
• For cultural events - you can combine a corporate event with a performance

When to choose:

• Awards ceremony, gala dinner, motivational speech
• Stage show required

Examples:

• MagNet House (Budapest) - Theatre hall + conference function
• Thália Theatre - Available for hire for events

Price: 450.000 - 800.000 Ft/day

1.6. Coworking / Modern Office Space

Features:

• Startup atmosphere (creative, informal)
• Flexible seating arrangements
• Technology-friendly (good WiFi, MacBook projector)

When to choose:

• Startup meetup, pitch event
• Agile workshop, scrum training
• A young brand

Examples:

• **Impact Hub Budapest**
• **L'office**

Price: 30.000 - 100.000 Ft/day

1.7. Farmhouse / Authentic Site

Features:

• Rural, close to nature
• Hungarian traditional dishes
• Team building activities (horse riding, archery, cooking)

When to choose:

• Team building + conference
• Authentic Hungarian experience for foreign guests
• Natural environment

Examples:

• Varga Tanya (Kerekegyháza)
• Barns, farms in the Hortobágy

Price: 80.000 - 250.000 Ft/day

Summary:

Type of location	Ideal number of staff	When to choose	Examples	Price (room/day)
Hotel conference room	20-500 persons	Multi-day event, company annual review, partner meeting, international guests	Corinthia, Kempinski, Marriott, Hilton (Budapest); Anna Grand, Caramell, Hotel Divinus (countryside)	150 000 - 800 000 Ft
Congress / conference centre	500-2000+ people	Large-scale event, exhibition, fair, breakout sessions	Budapest Congress Center, Hungexpo, Eiffel Műhelyház, Syma Event Hall	1 500 000 - 8 000 000 Ft
Special room of the restaurant	20-100 people	Small workshop, training, management meeting, budget-conscious event	Larus Restaurant, MagNet Community House (Budapest)	150 000 - 400 000 Ft
Castle / mansion / historic site	60-100 people	Jubilee, awards ceremony, gala dinner, team building + conference combo	Takler Curia (Szekszárd), Bodrogi Curia (Inárcs), Castellum Hotel Hollókő	200 000 - 600 000 Ft
Theatre / cultural centre	100-500 people	Awards ceremony, gala dinner, motivational presentation, stage show	MagNet House, Thália Theatre (Budapest)	450 000 - 800 000 Ft
Coworking / modern office	10-80 persons	Startup meetup, agile workshop, scrum training, youth brand	Impact Hub Budapest, L'office	30 000 - 100 000 Ft
Farmhouse / authentic location	10-100 people	Team building + conference, foreign guests, close to nature	Varga Tanya (Kerekegyháza), farms and barns in Hortobágy	80 000 - 250 000 Ft

2. 10 critical criteria for choosing the perfect conference room

2.1. Number of seats & room size

CRITIQUE: The room should NOT be too small or too big.

Why?

• It grows too small: Cramped, stifling, guests at awkward distances, bunching up during breaks
• Room too big: feeling „lost”, bad acoustics, cold atmosphere

Ideal:

• Theatre seating: 1.2-1.5 m² per person
• U-shaped seating: 2-2,5 m² per person
• Banquet (seated at table): 1,5-2 m² / person
• Standing buffet (cocktail): 0,8-1 m² / person

Example:

• 150 theatregoers = minimum of 180-225 m² of space needed
• 150 people banquet = minimum 240-300 m² room required

🎯 Welovevent tip: Always ask for the exact square metres of the room! Don't just look at the „maximum seating capacity” - this is often exaggerated.

2.2. Seating plan Options

Type of event specify the necessary agenda:

Theatrical (Theatre):

• Chairs only, for performance
• Max. capacity
• Example: 200 people, keynote speech

U-shaped (U-Shape):

• Interactive workshop, training
• Everyone sees each other
• Example: 30-person board meeting

Banquet (Banquet):

• Tables, dining
• Conference + dinner
• Example: annual review for 150 people + gala dinner

Cabaret:

• Tables in a half circle (towards the stage)
• Easy networking
• Example: motivational event for 100 people

Standing bet (Cocktail):

• No seating
• Networking, quick chats
• Example: a 200-person partner meeting

🎯 Welovevent tip: Ask the venue, „How many people can a banquet seat?” - not just theater!

2.3. Technique - What is the standard and can it be taken outside?

CRITIQUE: Technology can be the success OR the failure of an event.

Which you should definitely check:

Standard equipment:

• Projector / LED wall (Full HD minimum, 4K ideal)
• Projection screen (or LED panel)
• Microphone (wired + handheld)
• Sound system (speakers, amplifier)
• WiFi (stable, min. 100 Mbps - NOT „guest” WiFi!)
• Flipchart, blackboard
• Extension cables, splitters

What to ask:

1. „What resolution is the projector?” (1920×1080 minimum)

2. „Is there a technician on site?” (if something goes wrong)

3. „Can external technology be introduced?” (LED wall, stage)

4. „Is there a separate room for technical rental?” (sometimes PLUS 50-150k Ft!)

Example (bad experience):

CEO presentation frozen in front of 150 people. Why? **Long WiFi** (should have been 100 Mbps instead of 10 Mbps).

🎯 Welovevent tip: We know which locations have the right technology - and if you need it outside, we have 100+ proven partners.

2.4. Natural Light - Window Or Dark Space?

Two camps:

PRO natural light:

• Energising, fresh
• Better mood in the daytime
• Healthier (no headaches after 8 hours of LED)

PRO dark room:

• Better projection (presentation, video)
• Fewer distractions
• More professional (conference feel)

Compromise:

• Blackout curtains - can be drawn during the day (for projection) and raised at night (for dinner, networking)

2.5. Location & Accessibility

CRITIQUE: If the location difficult to access = guests are late, frustrated.

Which you should check:

Parking:

• Is there parking available on site?
• How many cars can you fit?
• Free or paid? (if paid = how much?)

Public transport:

• Which metro/tram is closest?
• How many minutes on foot?

Distance:

• Within Budapest: max. 20-30 minutes from the office
• In rural areas: max. 1 hour by car from Budapest

Special needs:

• Accessible entrance? (wheelchair accessible?)
• Airport transfer? (foreign guests)

Example (good location):

• Corinthia Hotel Budapest - Erzsébet körút, M1/M2 metro 5 minutes, 200 parking places

Example (wrong location):

• Country castle, 2,5 hours from Budapest = guests cancel

🎯 Welovevent tip: If you are in a rural location = organise a bus transfer (1-2 buses = 120-250k Ft, but worth it)

2.6. Catering Options

CRITIQUE: The quality of the food = the experience of the event.

Which you should check:

Menu options:

• Is there a vegetarian / vegan / gluten-free / lactose-free option?
• Allergen list available?

Catering types:

• Coffee break: coffee, tea, cake (1800-4000 HUF/person)
• Standing cocktail: fingerfood, snacks (5000-8000 HUF/person)
• Seated lunch / dinner: 3-course menu (9000-18.000 Ft/person)
• Buffet buffet: Optional dishes (8000-18.000 HUF/person)

Questions:

1. „What is the style of the book?” (do you have your own kitchen or an external one?)

2. „Is there a menu tasting facility?” (can you try it in advance?)

3. „Can external catering be brought in?” (can they cook cross-contamination-free. If you want special food - e.g. vegan fine dining)

🎯 Welovevent tip: Always ask for 2-3 menu options! Don't just accept the „basic menu”.

2.7. Price & Budget - Hidden Costs

CRITIQUE: Price in the offer NOT always the final price.

Hidden costs (which are NOT included in the first round):

1. Parking fee - Example: 150 cars x 2000 Ft = +300.000 Ft

2. Cleaning fee (cleaning fee) - Example: +50-100.000 Ft

3. Overtime pay - If it lasts until 20:00 instead of 18:00 = +50-150.000 Ft

4. Technique rental - Projector, microphone = +30-500.000 Ft

5. Service charge (service charge) - 10-20% on catering price - not always clear

Example (real case from a previous event organised by one of our partners):

• Offer: 2,0 million HUF (room + catering)
• Final invoice: 2,6 million HUF (+parking +cleaning +overtime +service charge)
• Difference: 600.000 HUF! 😱

🎯 Welovevent tip: Ask for ALL-INCLUSIVE price! Say: „I want a final price including ALL costs.”

2.8. Accommodation - Is it necessary? Is it available on Site?

If you have a multi-day event:

Option 1: Hotel conference room

• Room + accommodation in one place (comfortable)
• Guests do not travel (more networking time)

Option 2: Separate room + separate accommodation

• Space is cheaper (e.g. restaurant)
• Accommodation nearby (5-10 minutes)

What to ask:

1. „How many double rooms and suites are there in the hotel?”

2. „Is there a group discount?” (10+ rooms = 10-20% discount)

3. „Are breakfast and dinner included?” (or do you pay extra?)

2.9. Atmosphere & Atmosphere

CRITIQUE: The location hangulata will determine the success of the event.

Questions:

• Modern or classic?
• Warm colours (friendly) or cold colours (professional)?
• Industrial (loft) or natural (castle)?

Examples:

🎯 Welovevent tip: Ask for site visit! Don't just look at photos - go in person because the photos may have been taken years ago!

2.10. Air Conditioning & Ventilation

CRITIQUE: 150 people + enclosed space + summer heat = stifling if inappropriate

Which you should check:

• Is there air conditioning in the room?
• Is the temperature adjustable (20-22°C ideal)?
• Is there ventilation / air exchange

Example (bad experience):

A 200-strong conference in August. Undersized air conditioning. 30°C in the room. Guests faint.

🎯 Welovevent tip: Air conditioning is a MUST for summer events! Do not accept „we will open the window”.

2.11. Cancellation Conditions

CRITIQUE: What if something makes it necessary to cancel the event?

Stenderd cancellation conditions:

• 6+ months before: full refund
• 3-6 months before: retain 50% advance
• 1-3 months before: retain 80% advance
• 0-1 month before: full amount payable

What to ask:

1. „What is the cancellation policy?”

2. „What happens in case of force majeure?” (war, epidemic = reimbursement?)

3. „Can it be rescheduled for another date?” (if instead of cancellation)

🎯 Welovevent tip: COVID since many sites more flexible - worth bargaining for!

3. Locations - Where to look for a conference room?

3.1. Budapest - Belváros (Districts V, VI, VII, VIII)

Features:

• Central location
• Easy access (metro, tram)
• More expensive, typically poor parking

TOP locations:

V. district (Lipótváros, Belváros):

• Kempinski Hotel Corvinus
• Marriott Budapest
• InterContinental Budapest

VI. district (Terézváros, Andrássy út):

• MagNet Community House (Andrássy út 47.)

VII. district (Erzsébetváros):

• Corinthia Hotel Budapest (Erzsébet körút)
• Mystery Hotel Budapest (Sky Garden - rooftop)

🎯 Welovevent tip: Downtown MINDIG check the parking! Many times there is NO private parking.

3.2. Budapest - Buda Side (Districts I, II, XII)

Features:

• Greener, quieter
• Panorama (Danube bank, Castle district)
• Less crowded

TOP locations:

I. district (Castle district):

• Hilton Budapest (in the Castle District, near the Fisherman's Bastion)

Price: 450.000 - 800.000 Ft/day

🎯 Welovevent tip: Buda locations = quieter, but further away from the city centre (20-30 minutes by car).

3.3. Budapest - Pest Side (District XIII - Danube bank)

Features:

• Modern hotels
• Danube-front panorama
• Good public transport (M3 metro)

TOP locations:

District XIII:

• Aquincum Hotel Budapest (Danube shore, wellness)
• Thermal Hotel Margaret Island (on Margaret Island!)
• Four Points by Sheraton Budapest Danube

Price: 150.000 - 500.000 Ft/day

🎯 Welovevent tip: District XIII = good value for money (cheaper than downtown, but modern).

3.4. Lake Balaton

Features:

• Close to nature
• Wellness programmes
• Team building combo (cruise, tour, wine)

TOP locations:

North coast:

• Anna Grand Hotel (Balatonfüred) - 5 star, 200 persons conference room
• Club Tihany Resort (Tihany) - Panoramic view of the lake

South coast:

• **Residence Hotel Balaton (Siofok)** - 4 star superior
• **Hotel Wellamarin (Zamárdi)** - Right on the beach

Price: 100.000 - 400.000 Ft/day

🎯 Welovevent tip: Lake Balaton = for spring/summer events ideal (less popular in winter).

3.5. Mátra

Features:

• Mountain air
• Wellness + nature walk
• Winter sports (ski, snowboard)

TOP locations:

• Hotel Ozon & Luxury Villas 
• Lifestyle Hotel Mátra
• Avar Hotel 

Price: 150.000 - 300.000 Ft/day

🎯 Welovevent tip: Mátra = team building in the forest at any time of year + conference!

3.6. Cheb

Features:

• Historic town (Eger Castle, Baroque town centre)
• With wines (Egri Bikavér, Egri Csillag)
• Thermal spas

TOP locations:

• Hotel Villa Völgy (Szépasszonyvölgy) - Wellness, near wine cellars, 60 persons

Price: 80.000 - 250.000 Ft/day

3.7. Danube Bend (Visegrád, Esztergom)

Features:

• Close to nature
• Historical sites (Visegrád Castle, Esztergom Basilica)
• 1 hour from Budapest

TOP locations:

• Hotel Silvanus (Visegrad) - Panoramic, wellness, 100 persons
• Hotel Visegrád (Visegrád) - Family friendly, 80 persons
• Grand Hotel Esztergom (Esztergom) - Danube shore, view of the basilica, 120 persons

Price: 80.000 - 300.000 Ft/day

3.8. Győr

Features:

• West Hungary (near Audi Centre)
• Baroque city centre

TOP locations:

• Conference hotels in Győr
• Price: 70.000 - 250.000 Ft/day

3.9. Debrecen

Features:

• Second largest city
• University town (youthful)

TOP locations:

• Hotel Divinus (Debrecen) - 5 star superior, 200 persons

Price: 250.000 - 400.000 Ft/day

3.10. Kecskemét

Features:

• Southern Great Plain
• Near Mercedes, Knorr factories (for company events)

TOP locations:

• Aranyhomok Hotel (Kecskemét) - Business & wellness, 100+ persons
• Granada Hotel (near Kecskemét) - Sport & wellness, 150+ persons

Price: 70.000 - 250.000 Ft/day

4. According to the number of people - Which room do you need?

4.1. 20-50 people (Small Meeting, Workshop)

Features:

• Intimate environment
• Interactive (everyone sees everyone)
• Often a restaurant with a private room or coworking

Ideal locations:

• Larus Restaurant (Budapest)
• Impact Hub (Budapest)
• Smaller castles (Bodrog Mansion)

Price: 50.000 - 150.000 Ft/day

4.2. 50-100 persons (Medium Conference, Training)

Features:

• Most frequent (annual reviewers, training)
• Hotel room or castle

Ideal locations:

• Hotel President Budapest
• Novotel Budapest Danube
• Takler Curia (Szekszárd)

Price: 100.000 - 300.000 Ft/day

4.3. 100-200 people (Big Conference, Annual Review)

Features:

• Need a professional environment
• Technology, catering, accommodation all in one place

Ideal locations:

• Corinthia Hotel Budapest
• Hilton Budapest
• Anna Grand Hotel (Balatonfüred)

Price: 350.000 - 600.000 Ft/day

4.4. 200-500 people (Large Event)

Features:

• Ballroom / Great Hall
• Stagecraft
• Complex logistics

Ideal locations:

• Marriott Budapest (Duna Ballroom, 400 people)
• Kempinski Hotel Corvinus (300 persons)
• Budapest Congress Center (500+ people)

Price: 300.000 - 1.000.000 Ft/day

4.5. 500+ Main (Congress, Exhibition)

Features:

• Congress Centre
• Modular rooms
• Industrial technology

Ideal locations:

• Hungexpo - up to 2000+ people
• Budapest Congress Center - 2000+ people
• Syma Hall - 1500+ people

Price: 2.500.000 - 8.000.000 Ft/day

5. Budget - How much will it cost to rent a conference room for one day in 2026?

5.1. Room Rental (Daily Price, net - also depends on catering needs)

Budapest - Hotels:

• 3-4 stars: 150.000 - 500.000 Ft/day
• 5 stars: 300.000 - 900.000 Ft/day

Countryside - Hotels:

• 3-4 stars: 70.000 - 250.000 Ft/day
• 5 stars: 150.000 - 400.000 Ft/day

Conference Centre:

• 400.000 - 3.500.000 Ft/day (depending on the number of people)

5.2. Catering Costs

Coffee break:

• 1.500 - 3.000 HUF/person

Standing bet (cocktail):

• 8.000 - 18.000 HUF/person

Planted lunch:

• 9.000 - 19.000 HUF/person

Gala dinner (fine dining):

• 13.000 - 25.000 HUF/person

5.3. Technology Rental Fee

Basic equipment (projector, screen, flipchart, microphone, sound system):

• Often included in the price of the room (check!) Also the quality of the sound system installed.

Extra technique:

• LED wall (3×2 meters): 500.000 - 1.200.000 Ft/day
• Stage: 150.000 - 400.000 Ft
• Professional light and sound equipment: 300.000 - 1.200.000 Ft

5.4. Accommodation Costs

Budapest - Hotels (room/night - double room with breakfast):

• 3-4 stars: 30.000 - 80.000 Ft
• 5 stars: 80.000 - 150.000 Ft

Countryside - Hotels (room/night):

• 3-4 stars: 25.000 - 60.000 Ft
• 5 stars: 60.000 - 130.000 Ft

7. Checklist - 20 Questions You Should Ask the Venue

Space & Capacity:

1. ✅ How many square metres is the room?

2. ✅ How many people can fit in theatre/U-shaped/banquet seating?

3. ✅ Is there a pillar in the room? (covering a view?)

Technique:

4. ✅ What resolution is the projector (Full HD / 4K?)

5. ✅ What type of microphones are there (handheld / clip-on / wireless?)

6. ✅ How fast is your WiFi?(Mbps?)

7. ✅ Is there a technician on site?

8. ✅ Can external technology be introduced?

Natural Light & Climate:

9. ✅ Is there a window in the room?

10. ✅ Is there a blackout curtain?

11. ✅ Is there air conditioning? Is it adjustable?

Location:

12. ✅ How many parking spaces are there? Free or paid?

13. ✅ Which is the nearest metro/tram?

14. ✅ Is the entrance barrier-free?

Catering:

15. ✅ Is there a vegetarian / vegan / gluten-free option?

16. ✅ Can external catering be brought in?

17. ✅ Is there a menu tasting facility?

Price & Costs:

18. ✅ What is included in the price of the room? (equipment / catering / etc.)

19. ✅ Are there any extra costs: cleaning charges / service charges / overtime charges?

20. ✅ What are the cancellation conditions?

🎯 Welovevent tip: We ask these questions for you - and give them back to you in a REAL form!

9. Why Welovevent? - 7 Unique Strengths

1️⃣ 700+ My Location

NOT just „collected from hotels” websites". We have seen it in person, we know the possibilities.

Mi PERSONAL we visited the sites. We know:

• Which room has a good atmosphere
• Where WiFi is weak
• Which hotels have impeccable catering (and which don't)
• Where the sales team is flexible (and where they are more rigid)

2️⃣ 1500+ Requests for proposals per year

Why does it matter?

Because hotels/locations OWN US and we know their potential. 

• Quantity discount
• Faster response time
• More flexible conditions

Example:

DIY: HUF 2,5 million

Welovevent: HUF 2.1 million (5-15% discount)

3️⃣ 24-48 Hours Within 5-6 Compared Offer

Not 2-3 weeks.

One phone call 1-3 emails → 24-48 hours after the offer is ready.

In a single format:

• Room size, seating capacity
• Technique (what is included, what is extra cost)
• Catering prices (coffee break, lunch, dinner)
• Parking
• TOTAL PRICE (no hidden costs)

4️⃣ We will save you from disappointment

500+ events = we have seen ALL the problems.

Examples:

• Creaky built-in PA system → executive presentation becomes uncomfortable
• Poor catering → guests dissatisfied, left hungry
• Poorly chosen room, e.g. still too small → stifling, uncomfortable
• No proper parking → guests are 20 minutes late

WE KNOW where the problem is → we avoid it for you!

5️⃣ Site visit

Don't just look at photos!

Your Welovevent contact person organises professional site visit - we will go with you to the TOP 2-3 locations and ask you all the important questions, represent you.

What you are looking at:

• Space (size, atmosphere, natural light)
• Technology (projector, microphone, flipchart)
• Catering (tasting - if available)
• Parking, accessibility

Duration: 30-45 minutes per location

6️⃣ Single Channel Communication

1 person. All details.

You do NOT need to consult 10 hotels and 10 people.

Welovevent is coordinated by:

• Finding, bidding for, booking a site
• Catering recommendation, ordering
• Negotiating the technique
• Providing parking

You just approve - we'll take care of it.

7️⃣ 500+ Event Experience

We have seen ALL possible problems.

• A week before the event, the police closed the venue where we were going to have an event for 100 people → solved within 24 hours 4 new offers, venue booked for the evening
• Speaker fell ill → another speaker brought in within 12 hours
• Hospitality does not pay attention to detail, we do

We do these routinely. You don't even notice.

10. Next Step - Get a Quote!

Do you want your event to be a guaranteed success?

You have 3 options:

1️⃣ Free Consultation (15-20 Minutes)

We'll talk about it:

• Type of event (conference, annual review, workshop)
• Number of people?
• Location preference (Budapest, Lake Balaton, countryside)
• Budget?
• Special needs (wellness, team building, etc.)

Result: Some new ideas are born, we give you an estimate - no obligation.

2️⃣ Request a 5-6 Quote 24-48 Hours Inside

What you get:

• 5-6 relevant offers
• Presented in a uniform format (Excel spreadsheet)
• Comparable prices (room + catering + technical + parking)
• ALL costs included (no hidden fees)

3️⃣ Have a question? Contact Us!

📧 Email: hello@welovevent.com

📞 Telephone: +36 70 424 43 89

🏢 Office: 1119 Budapest, Tétényi út 42/a

🌐 Web: www.welovevent.com

Let us do the venue search for you once, and next time there'll be no question about who you choose.

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Want us to choose the venue for your next event with a professional eye?

For over 10 years, Welovevent has been helping companies find the perfect venue - from conferences to team-building, from annual reviews to kick-off meetings. We have organised over 200 large-scale events and know the market better than anyone.

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

📚 More useful articles:

👉 Venue and organisation for 100-500 people 2025-2026: The whole process step by step

👉 Why do the details decide how memorable a company event will be?